The short answer
Design your label once and change only the details. For one new batch number or date, use Find and Replace in Word or Canva. For a sheet where every label is different (scents, names, addresses), use mail merge in Word with a spreadsheet. In Canva, Bulk Create (a paid-plan feature) makes one sheet per row of a spreadsheet.
Once your label design is right, you shouldn't have to rebuild it for every batch, date or flavor. These three methods go from quickest to most powerful.
Method 1: Find and Replace (a new batch or date)
Best for: the same label on every spot, with one detail that changes each time you make a batch.
- Design one label with the changing detail as plain text, for example Batch 0412 or Made 04/2026.
- Copy the finished label into every spot on the sheet.
- Next batch, replace the old detail everywhere at once:
- Word: Edit > Find > Replace (Mac) or Home > Replace (Windows), or press Ctrl+H. Type the old text and the new text, then click Replace All.
- Canva: press Ctrl+F / Cmd+F to open Find and replace, type both, then Replace all.
- Check one label, save a copy for your records, and print.
Tip: keep a "master" file with a placeholder such as BATCH. Make a copy for each run and replace the placeholder, so the master never changes.
Method 2: Mail merge in Word (every label different)
Best for: a sheet of different scents or flavors, customer names, address labels, or numbered labels. Word pulls each line of a spreadsheet into its own label.
Step 1: Make the spreadsheet
In Excel, Numbers or Google Sheets, put one column per detail and one row per label. For example:
| Product | Scent | Size | Batch |
|---|---|---|---|
| Body Oil | Lavender | 2 fl oz | 0412 |
| Body Oil | Eucalyptus | 2 fl oz | 0413 |
Need 6 of one scent? Repeat that row 6 times. Save it as an Excel file or CSV.
Step 2: Set up the labels in Word
- Open a new blank document and go to Mailings > Start Mail Merge > Labels.
- Click New Label (in Label Options) and enter your sheet's measurements from your Dashleigh template page, under Print it right the first time:
- Top margin and Side margin: the sheet's top and left margins.
- Label height and Label width: the label size.
- Vertical pitch: label height plus the vertical spacing. Horizontal pitch: label width plus the horizontal spacing.
- Number across and Number down: count them on the sheet.
- Page size: Letter, 8.5 x 11 in.
- Name it (for example, "Dashleigh 8395") and click OK. Word saves it for next time.
Example: a sheet with 0.5 in. top margin, 2 in. tall labels and 0.125 in. between rows has a vertical pitch of 2.125 in.
Step 3: Connect the spreadsheet and design
- Mailings > Select Recipients > Use an Existing List, then choose your spreadsheet.
- In the first label, type the text that stays the same and use Insert Merge Field to place each column (Product, Scent, Batch) where it belongs. Format the fields like normal text: font, size, color, alignment.
- On Windows, click Update Labels to copy the layout to every label. On a Mac, Word does this as you set up the first label.
- Click Preview Results to see the real details in each label.
- Finish & Merge > Edit Individual Documents makes a normal document you can check and print. Print a test page on plain paper first.
Logos and pictures work too: put them in the first label before you click Update Labels. Keep them small and set to In Line with Text so they copy cleanly.
Method 3: Bulk Create in Canva
Best for: Canva users on a paid plan who print a full sheet of each variation.
- Design one sheet in your Dashleigh template, with placeholder text such as SCENT and BATCH on every label.
- Open Apps > Bulk Create and upload your spreadsheet (CSV), or type the data in.
- Right-click each placeholder, choose Connect data and pick the column.
- Click Continue, then Generate. Canva makes one page per row: one sheet of Lavender, one of Eucalyptus, and so on.
- Delete the outline layer on each page, then download as a PDF with the Print preset.
Bulk Create fills a whole sheet from each row. For a different detail on every label of the same sheet, use Word mail merge instead.
Which method to use
- Same label, new batch or date: Find and Replace.
- Different label on every spot: Word mail merge.
- A full sheet per variation, in Canva: Bulk Create (paid plan), or duplicate the page and use Find and Replace on each copy (free).
Products with many variations, such as 2 oz oils, fit this well. 4 x 1.5 in. labels for 2 oz bottles come 12 to a sheet, so one sheet can cover a dozen scents. For what the details should include, see what to put on a product label.
Still stuck? Email customerservice@dashleigh.com with your template number and a screenshot, and we will help.
